Location: Hamilton High School

Reports To: Building Principal

FLSA Status: Non-exempt

Work Schedule: Part-time (Full-time, School Year)

Starting Date: As soon as onboarding is complete

Pay Scale: Commensurate with experience and training ($18.50/hour base) 

JOB SUMMARY: 

Hamilton Community Schools is seeking a detail-oriented, organized, and student-focused Student Services Office Secretary to provide essential administrative and clerical support to the high school counseling department. This position plays a key role in ensuring that students, families, and staff receive timely, professional assistance and that counseling office operations run smoothly.

ESSENTIAL FUNCTIONS:

• Knowledgeable regarding PC and Chromebook computer systems
• Skilled in word processing (Microsoft Word, Google) and spreadsheets (Microsoft Excel, Google)
• Serve as the first point of contact for students, parents, and visitors in the Student Services Office, providing a welcoming and supportive environment.
• Assist school counselors in managing student records, scheduling, and data entry in the Student Information System (SIS).
• Coordinate student appointment scheduling, testing sessions, and counselor availability.
• Passionate about spending time with students and building relationships
• Highly organized and efficient
• A positive contributor who is forward-thinking
• An effective communicator, both written and verbal
• Self-directed and able to take initiative in day-to-day and crisis situations
• A creative, solution-oriented, problem solve

• Prepare and maintain accurate files, transcripts, and documentation for current and former students.

• Support the college and career readiness process by assisting with applications, transcripts, and scholarship information.

• Manage incoming calls, emails, and office correspondence with professionalism and confidentiality.

• Assist with the organization of counseling-related events such as parent nights, testing days, and career/college fairs.

• Maintain office supplies and coordinate with the main office for ordering as needed.

• Ensure compliance with district policies, student privacy laws (FERPA), and applicable regulations.

Other functions of the job include, but are not limited to the following:  

• Demonstrate preparation and skill in working with students from diverse cultural, economic, and ability backgrounds
• Encourage parent and community involvement, obtain information for parents when requested, promptly return phone calls, and answer emails 
• Other duties as assigned 

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. 

• High school diploma or equivalent required; post-secondary training in office administration preferred.

• Prior experience as an office secretary, preferably in an educational setting.

  Strong organizational and multitasking skills with attention to detail.

• Typing/keyboarding skills of 50 wpm with accuracy
• Demonstrated ability to communicate effectively, using proper grammar, spelling, and punctuation both verbally and in writing
• Demonstrated ability to perform general office procedures with accuracy
• Demonstrated ability to perform independently
• Must be accurate, dependable, tactful, and confidential
• Problem-solving skills are required
• Proficiency with Microsoft Office Suite, Google Workspace, and Student Information Systems (PowerSchool experience preferred).
• Must be self-motivated toward assigned duties, work well under pressure, and possess the ability to work with constant interruptions in a positive manner
• Demonstrated ability to establish and maintain positive relationships with others as part of a team

• Excellent interpersonal and communication skills, with the ability to work effectively with students, families, and staff.

• Knowledge of school counseling programs and processes is a plus.

BENEFITS:

• Health insurance (single-subscriber)
• Life Insurance
• Long-Term Disability
• Cash-in-lieu option  
• PTO per year
  • 9 sick days
  • 3 personal days

PHYSICAL REQUIREMENTS: 

Regularly required to sit, stand, walk, talk, hear, operate a computer, hand-held learning devices and other office equipment, reach with hands and arms, and must occasionally lift and/or move up to 25+ pounds. 

WHO ARE WE?

APPLICATION PROCEDURES: 

Submit an application, cover letter and resume using the online application system. 

https://hamiltonschools.schoolspring.com?jobid=5379752

Deadline to apply:  The search committee will review applications until the position is filled.  However, for best consideration, applications should be submitted by October 2, 2025

Any questions can be sent to Mitch Bosch, Principal  mbosch@hamiltonschools.us