Position Title Events and Conferences - Administrative Assistant

Classification Title Hourly Full Time (0.75-1.0 FTE)

Benefits Eligibility

Benefits Eligibility

Department Events and Conferences

Job Description

Responsibilities include, but are not limited to:

• Greet visitors and answer telephone calls to our main number.
• Exceptional hospitality, effective communication, and outstanding customer service.
• Opening/closing of office and overseeing day-to-day needs.
• EMS Dashboard/Catering
• Basic Regfox support
• Ticket Office Support
• Daily Billing for events
• Maintain the office website.
• Support of summer rental housing clients.
• Take on projects as requested or assigned.

Qualifications

• Ability to learn and work with multiple software programs.
• Experience in invoicing and/or business processes.
• Excellent attention to detail and organization.
• Excellent written and oral communication skills.
• Excellent customer service, including working with a wide range of constituents.
• A willingness to take initiative.
• Ability to think critically, creatively, and analytically.
• Ability to problem solve, maintain multiple ongoing tasks on a tight deadline, and maintain collegiality and productivity under pressure.
• Experience with computer office systems, Google, and other computer systems is preferred.
• The ability to laugh, learn, and be kind.
• An associate’s or bachelor’s degree or relevant work experience

Physical Demands

This position requires remaining in a sitting or standing position for frequent periods of time; uses office machinery such as a computers, printers, copy machines; Occasionally involves moving items over 10 pounds; frequently will move between different offices/workspaces/buildings; and requires effective communication abilities. In the case of temporary or permanent condition(s) that require(s) accommodation(s), reasonable accommodation(s) may be requested.

Pre-employment Screenings

All offers of employment are contingent upon a background check. Some positions may have position specific requirements, such as education/licensure/certification verification, a physical, drug screening, credit checks and/or transportation record review.

Posting Detail Information

Posting Number 2023-362SR

Job Posting Open Date 02/17/2026

Job Posting Close Date 03/01/2026

Open Until Filled No

Is this position available for sponsorship No

 Special Instructions to Applicants

Quick Link for Internal Postings https://jobs.hope.edu/postings/5126